Your Availability and Connected Account settings tell Clara when you’re available to meet and which calendars to consider when scheduling.
Where to Find These Settings
You can manage these settings from your Dashboard:
Define when you prefer to take meetings by adjusting your availability on the calendar.
How it works:
Click and drag on your calendar to adjust time blocks
Each type of block tells Clara how to treat that time
Preferred Time
These are your ideal meeting times. Clara will prioritize suggesting times within these windows whenever possible.
Displayed as green blocks
Best used for your regular working hours or times you prefer to meet
Do Not Schedule
These are times Clara will treat as completely unavailable. Clara will never suggest meetings during these blocks and only confirm an event if you explicitly mention a specific time.
Displayed as grey blocks
Ideal for times you would never want to take a meeting
Flexible Time
These are times that are available, but not preferred.
Displayed as white blocks
Useful for overflow availability or less ideal meeting times
Clara will only use these times in specific situations:
If you request a timeframe that includes them (e.g., “early morning”), or
If a participant asks for one of these times, Clara will check with you first
Useful for overflow availability or less ideal meeting times
You can connect any of your own calendars, so Clara has a complete view of your availability. This is especially helpful if you manage multiple work or personal calendars.
Supported calendars:
Google Calendar
Microsoft Outlook
Once connected, Clara will:
Check all calendars for conflicts
Combine availability across accounts when suggesting times
Tip: You can change which calendar Clara sends invites from by toggling on the Invitation Email Account setting. This feature prompts Clara to send the invite from the email address that you loop it in with.
Primary Account
Your Primary Account determines which calendar Clara uses to send meeting invites. This is designated by the yellow star.
By default, this is the account you signed up with
You can change it by selecting a different connected account
This ensures your invites are always sent from the correct calendar.
Clara Calendars (Holidays)
When enabled, Clara will avoid scheduling meetings on major U.S. holidays.
This helps prevent meetings from being booked on days when participants may be unavailable.
If you're traveling, you can temporarily adjust your availability based on your destination.
By adding your travel dates and location on your Dashboard:
Clara will shift your availability accordingly
The times Clara suggests to participants will remain in your original timezone format
This is useful for maintaining accurate scheduling across timezones.